03 Jan Can I Reuse a Swipe Card or Prox Card in TimeWorks?
Technically yes, although it is highly recommended that you avoid doing this if possible. If you do wish to recycle a prox card, you should wait an extended period of time before re-issuing the card. The reason for this is to avoid punches being assigned to the wrong time card. Four payroll periods is the minimum suggested interval before you recycle a card to a new employee.
Once a period of time has passed since the card was used, follow these steps to re-use the card number:
- Make sure there is no activity on the card. Do not deactivate or re-use a card until you are sure that all clocks have transmitted any punches for the former employee.
- Go to the Employee Setup screen and select the former employee.
- Remove the card number from their record:In TimeWorks, backspace / delete the card number and then press the “Save” button.
In TimeWorksPlus:- Click the Edit button in the Card Numbers / Logins section.
- Click the Delete Existing Numbers link.
- Click “click to delete” next to the card number.
- Save the changes.
- Click the Edit button in the Card Numbers / Logins section.
- Once you have deleted the card number from the old employee, go to the new employee record that will be using the card and add the card number.
Once completed records belonging to the old employee will still belong to that employee, and any new swipes received by the system will be assigned to the new employee.
This information is provided with the understanding that Payroll Partners is not rendering legal, human resources, or other professional advice or service. Professional advice on specific issues should be sought from a lawyer, HR consultant or other professional.