If Your Timekeeping System is Free, You Are Paying Too Much

If Your Timekeeping System is Free, You Are Paying Too Much

Can You Reduce Your Overhead?

To ensure profitability, business owners need to contain costs in every aspect of their operations. Many owners of small and mid-size businesses have ruled out purchasing a third-party time and attendance or scheduling system because they think they can’t afford it.

These owners are still using the manual systems they have always used. These include paper timecards, Excel spreadsheets, old-school punch clocks, and shift schedules written on dry erase boards in the break room. When an employee needs to trade a shift, it triggers numerous texts and phone calls between managers and employees. These owners probably realize that it’s not the best system, but at least it’s free, right?

Perhaps you are one of these business owners. If so, thanks for visiting our blog. (We appreciate you visiting our blog even if you are not a business owner!) The purpose of today’s article is to explain that by spending just a little money each month, you can save a significant amount on labor, which is probably your biggest expense.

First off, let’s consider three ways you may be losing money each pay period. Keep in mind that this is not a complete list.

1. Paying Employees When They Are Not Working

Manual timekeeping operations are prone to errors. Employees often log their designated starting time even when arriving late and do the opposite when leaving early. Ditto for breaks. Even your most trustworthy worker probably doesn’t err on your side when calculating hours from memory days after the fact. Another expensive trouble is buddy punching which is potentially more pricey.

2. Failing to Limit Overtime Due to Avoidable Scheduling Confusion

Unplanned overtime negatively influences the bottom line as well as employee morale.

3. Scrambling to Cover Shifts

If your managers don’t have a simple way to react to unexpected schedule changes, they waste time tracking down employees to cover shifts. This decreases productivity and frustrates staff members.

How Can You Reduce Labor Costs Without Buying an Expensive Automated System?

WorkforceHUB™ from Payroll Partners can transform your employee timekeeping and scheduling. And it probably costs a lot less than you think. If you want to find out exactly how much before reading further, call 817 226-8111 right now.

WorkforceHUB™ consists of TimeWorksPlus and TimeSimplicity. TimeWorksPlus handles all of the time and attendance tracking, TimeSimplicity takes care of scheduling. The mobile app allows for anytime, anywhere access.

WorkforceHUB™ is your solution for easy-to-use Workforce Management.

  • Cloud-based so there is no software to maintain or update
  • Fast setup: you can be up and running in minutes
  • Drag-and-drop schedule templates
  • Employee Self Service allows staff to manage their own timecards
  • Customizable overtime alerts
  • Secure information storage and back-ups
  • Timecard data can be entered directly into your payroll processing service
  •  ACA and DOL compliance

Discover what WorkforceHUB™ can do for your organization:

  • Decreases labor costs
  • Increases productivity
  • Improves employee communication which boosts morale
  • Minimizes timecard errors
  • Reduces time spent creating and managing schedules
  • Provides accurate, comprehensive records in case of an audit

To see how WorkforceHUB™ pays for itself many times over, call 817 226-8111 for a demo.


Payroll Partners offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our Payroll Partners ROI Calculator.

We can get you up and running with Workforce Management Suite in minutes. Contact us today to set up a demo.