Biometric Clocks Keep Payroll Costs Down

Biometric Clocks Keep Payroll Costs Down

If you have hourly workers, your business may be leaking cash unnecessarily. I’m talking about time theft. It can be just as expensive as employees stealing merchandise.

Time Theft Is Widespread Among Hourly Workers

Time theft comes in many flavors. One flavor is hours padding. Many associates can rationalize writing 9:00 as the time they started working even if they arrived at 9:07. Since the shift was supposed to start at 9:00, there is little chance of being caught. The stolen minutes don’t cause a red flag when the supervisor approves the time card.

Not Clocking Out For Unpaid Meals And Breaks

Another way workers get paid for time not actually worked is by not clocking out for unpaid breaks. In workplaces where time cards are not scrutinized in light of company policies, this happens all the time. Employers hope they can trust their staff members, but surveys reveal that time theft is common in most industries.

Punching In For A Co-Worker

The most flagrant form of time theft is buddy clocking. This is when a co-worker clocks in for an employee that is not even at the workplace. When a staff member is stuck in traffic, it only takes a text to ask a friend to punch in for them. However, there are many instances where the employee never shows up for any of the shift.

To Err is Human (But it’s expensive.)

Employers pay for time not worked due to human error. Employees forget to write down clock ins on paper timesheets. When filling out a timesheet days later, he/she can only guess previous start and end times. Memory is fallible. It’s easy to forget exactly when you started working swing shift last Wednesday.

So what’s the answer? You could hire more supervisors. Then you would have more oversight on time and attendance. But that is an expensive solution and wouldn’t entirely solve the problem.

Biometric Time Clocks For Small Employers

Small employers are taking advantage of affordable biometrics. A biometric time clock requires a unique physical attribute to enter punches. There are clocks that scan a fingerprint, entire palm, the iris, or even the whole face. The clock captures punches to the minute. Your payroll will be based on actual hours worked instead of guesses or abuses.

Biometric technology is cutting-edge. But don’t let that intimidate you. Biometric employee time clocks are easy to install and operate.

Which Biometric Time Clock Is Best For My Company?

These are the factors to take into account when choosing a biometric time clock:

      1. What are my State laws regarding biometric time clocks? Many states including California and New York have enacted privacy laws that limit the type of information an employer can collect.
      2. Number and location of employees.
      3. Physical environment: There are clocks that work in dusty and wet environments as well as places with chemicals present.
      4. Do your employees wear gloves? An iris scanner would be a good choice.


Biometric Time Clocks Make Sense For Many Workplaces

Reducing time theft is only one advantage. If your workplace needs controlled access, biometric time clocks offer the highest level of security. They also prevent duplicate and missed punches.

Biometric time clocks that are connected to time tracking software offer tools for accruals calculations, overtime alerts, employee self-service HR, and labor law compliance.

Payroll Partners can help you choose the best biometric time clock for your organization. Call 817 226-8111 today for a demo.


Payroll Partners offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and business.

WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our Payroll Partners ROI Calculator.

We can get you up and running with Workforce Management Suite in minutes. Contact us today at 1-866-226-8111 toll free to schedule a demo.