27 Sep Can I limit the number of times an employee makes changes to their W-4?
No. IRS guidance states an employee has the right to make changes to their Form W-4 as often as they would like, and you, as the employer, need to make those changes. The only exceptions are if the Form W-4 is invalid or if you have been previously notified by the IRS that the employee is subject to an IRS “lock-in letter.”
If an employee gives you a revised Form W-4, the IRS states you need to begin the new withholding no later than the start of the first pay period ending on or after the 30th day of receiving the new form.
\We recommend having a standard process for implementing any new Forms W-4 available in your Operations Manual so all employees can easily reference the process.
Original content by HR Ministry Solutions. This information is provided with the understanding that Payroll Partners is not rendering legal, human resources, or other professional advice or service. Professional advice on specific issues should be sought from a lawyer, HR consultant or other professional.